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On January 6, 2025, DASH will replace IRIS in the UT system to house and streamline various business processes on campus.
Employees will now use DASH for employee self-service activities, such as entering work times and absences.
This article aims to provide instructions for employees on how to add, change, and withdraw their absences in DASH. Use the links below for quick navigation:
Getting Started
Employees can add, change, and delete their absences from the Time and Absences page in DASH. Follow the instructions below to navigate to the Time and Absences page:
- Navigate to the DASH home screen.
- Click on the Me tab
- Under the Apps section, select the Time and Absences tile.
How to Add an Absence
To request an absence (i.e. annual leave), employees need to add an absence in DASH and submit it to their manager for approval. Follow the steps below to add a new absence. If you need to make changes to existing absences, go to the "How to Change an Absence" section.
- Follow the instructions in the "Getting Started" section above to navigate to the Time and Absences page. Once on the Time and Absences page, locate the Add Absence tile. Depending on the size of your screen, it may appear at different locations. Click on the Add Absence tile to add a new absence.
- Click on the Type field and select the correct type of absence. Note: Not all types will appear in the drop down menu, If a certain 'Type' that you are looking for does not show up, ensure you type in the 'Type' you are looking for and scroll to select the desired field. Ex: Typing in "Sick" to select "Sick Leave."
- Once a type is selected, the Business Title field will auto-populate. Make sure the information is correct.
- Under the When section, fill in the start and end dates and durations for your absence.
- If you are entering a multi-day absence, the absence duration for each day will default to 24 hours. It is important that you change those durations to the correct amount. To view and edit them, click on the Edit Entries button at the top right corner of the When section.
- To change the number of absence hours for a specific date, click on the pencil icon
on the right side of the date. Enter the correct absence duration and click OK to save.
- Fill in the information in the Details and Comments and Attachments sections.
- Scroll back to the top of the page. Click Submit to submit the absence to your manager for approval.
How to Change an Absence
Follow the steps below to make changes to existing absence requests. If you need to add a new absence, go to the "How to Add an Absence" section. If you need to withdraw an absence, go to the "How to Withdraw an Absence" section.
- Follow the instructions in the "Getting Started" section above to navigate to the Time and Absences page. Once on the Time and Absences page, click on the Existing Absence tile to view all the absences you have entered.
- Choose a date range, type or status to filter the absences.
- Find the absence you would like to make changes to. Then click on the pencil icon on the right side of that absence.
- After making all desired changes, scroll back to the top of the screen and click Submit.
How to Withdraw an Absence
Follow the steps below to withdraw an absence request.
- Follow the instructions in the "Getting Started" section above to navigate to the Time and Absences page. Once on the Time and Absences page, click Existing Absence to view all the absences you have entered.
- Choose a date range, type or status to filter your absences.
- Find the absence you would like to make changes to. Then click on the pencil icon on the right side of the absence.
- Click Delete to withdraw the absence.
