Google to Microsoft: Frequently Asked Questions

Yes, all students and employees are provisioned Microsoft 365 accounts automatically.  Currently the main difference between student and employee 365 accounts is having an Outlook mailbox. Once the transition from Google to Microsoft is underway, students and employees will both have outlook mailboxes.

Student Microsoft 365 accounts currently include access to the following common applications: 

• M365 for the web
• M365 desktop applications
• Sharepoint and Teams
• OneDrive
• Forms

To locate your Microsoft 365 username, visit MyMocsNet and look for the "My Account" widget.  Once you have your username, log in at https://office.com to begin using Microsoft today.  

• New Accounts: The transition away from Google begins in Fall 2026. Students applying to UTC for Fall 2026 and forward will only be provisioned Microsoft accounts.
• Existing Accounts: Students enrolled in the 2025-2026 academic year and existing department accounts will have the option to continue to use Google until we migrate their content for Gmail and Drive in the mocs.utc.edu accounts to Microsoft over the next two years. Migration of content is planned to start in Spring 2026 and will be completed in phases.  Student email accounts are retained for one year after leaving UTC before they are expired and deleted.

We are in the process of developing transition plans for students, employees, and departmental accounts.  See the articles below for more information:

• Google Transition Plan for Faculty and Staff Accounts
• Google Transition Plan for Student Accounts
• Google Transition Plan for Departmental Accounts

To assist with making the transition from Google to Microsoft, we have compiled a list of commonly used applications from Google and what their corresponding app will be in Microsoft

Gmail and Calendar are moving to Outlook. The use of these apps will be phased out over the course of 2026, with all new Fall 2026 students and Faculty and Staff moving over to Outlook during the first phase.

Drive will remain available for existing accounts but in a limited capacity for use with applications like Google Sites. Our recommendation is to use Microsoft OneDrive when possible.

Google Docs, Sheets, Slides, etc. are encouraged to move to the Microsoft 365 Office apps, as Fall 2026 students will be the first class fully on Microsoft. All students, faculty, and staff are provisioned Microsoft 365 accounts that come with access to the web and desktop office applications like Word, Excel, and PowerPoint.

Sites will remain available for existing accounts at this time but may be impacted by storage quotas.

Classroom will remain available at this time.

Forms will remain available for existing accounts but may be impacted by storage quotas. Our recommendation is to move to using Microsoft Forms instead.

YouTube will remain available.

Analytics will remain available.

Photos is under review. More information will be provided soon on the future of this app.