Description
In accordance with UT System Policy HR0160-Termination of Employment, “Termination from the University of Tennessee shall be officially documented in such a manner as to establish a clear record of action, both as a service to the terminating employee and to the university.”
Required Forms
1. DASH Termination (All Employees)
Submission of the “Terminate Employment” transaction in DASH is required for all employees separating from the University without continued employment in another campus work unit. This includes all regular or temporary faculty and staff, as well as student employees.
DASH > Employee Self Service > My Team > Show More > Employment > Terminate Employment
2. Employee Off-Boarding E-Form (Regular Faculty, Adjunct Faculty and Staff ONLY)
Completion of the electronic employee off-boarding form is also required for regular faculty, adjunct faculty, and regular staff terminations to ensure all off-boarding items have been addressed on or before the employee’s last date paid/worked. To complete this step, select Request Service to the right.
3. Timely Processing of Final Time Records (All Employees)
All time keeping and reporting requirements outlined in UT System Policy FI0930 – Payroll must be processed in a timely manner for separating employees. Final time sheets should be finalized for separating employees on their last day paid/worked and then submitted promptly in the DASH system to ensure accurate time/absence records upon termination.
In addition, it is critical that all approvers execute DASH time approvals for separating bi-weekly and monthly employees in accordance with established deadlines in the 2026 Payroll Schedule.
4. Review the Information Technology Off-Boarding Guidelines
To assist you with this staffing transition, please review the Information Technology guidelines for when employees leave the University.
Leaving UTC: IT Offboarding Checklist for Departments
Additional Information
Required Procedures for Employee Terminations
Important Benefits Information for Exiting Employees
Related Policies
HR0160 – Termination of Employment