System Overview

System Navigation

When logged in to Digital Measures, you will be brought to the following screen.

1. Activities: The activities utility will allow you to enter your activities and update them as needed, so it would be beneficial to spend a few minutes looking through the activity screens accessible from it. Screens, such as "Awards and Honors" can be selected, resulting in either a page you can update data on or a summary screen of entries.
2. CV Imports: The CV Import feature uses highlighting technology to assist you in identifying areas of your CV that correspond to specific activity screens within Digital Measures. After you've finished highlighting, you'll go through a series of steps to review, validate, and confirm the data you're about to upload into the system. See more here.
3. Reports: Use this utility to run reports that were custom-built for your campus or to create a new CV to your own specifications. For more information on customizing your own CV, click here.
4. Workflow: The workflow utility is where you can access any active review processes in which you may be involved in. Clicking here will bring you to your workflow inbox and workflow history. Tasks for the yearly evaluation process (EDO) will be found here.
5. Rapid Reports: Run an already created report quickly from the activities page. This can be beneficial if you wish to run a CV to see what information you need to add to the system or how newly added data looks in a report format. You can also access the yearly evaluation (EDO) report template here.
6. Activity Groups: There are five activity groupings within the system, designated by their heading text. These include General Information, Teaching, Service, and Annual Evaluation. College specific groups exist, therefore you may have more than the base five.
7. Data Share Settings: This feature is currently not enabled for our institution.

Using The System

Screens that have multiple activities under them will first bring you to a summary screen of entries.

1. Add New: Most summary screens will have an "Add New" button. Select this button to enter a new activity for this category.
2. Titles / Blue Entry Text: If you have an entries for this screen, you can open those by selecting any of the blue text on the row for that entry. This allows you to return to an entry to edit it at a later date.
3. Check Box: Using the check box allows you to select multiple entries at a time, allowing you to either delete, duplicate, or compare them.
4. Delete: If you have duplicate entries or added something by accident. Selecting the check box on the entries row and then select the trash can icon to delete it. 
5. Duplicate: If you have an entry that is similar to an existing one that needs to be logged, you don't have to start from scratch. You can select "Duplicate" after checking the check box to the left of the entry that you wish to duplicate. You will be brought to a new screen that lets you modify the new duplicate entry to make it unique.
6. Compare: You may have several items that look similar and are unsure if they are duplicates are not. You can select them and then click Compare to see if they have any differences between them.
7. Select Columns: The columns of data that are displayed on the summary screen can be customized. This only changes the preview of what is on the page to allow you to quickly find and review entries. Select Columns does not add or delete information from your activity database.
8. Allow Sharing Toggle: If this screen is supported by our Faculty Web Profiles integration, marking this "Yes" will allow the system to display this entry on your Faculty Web Profile. 

Common Key Terms or Symbols

When entering data on a screen, you will come across several terms and symbols. The table below summarizes some of these.

	A grey lock means that this entry field is read only to faculty. Please contact an administrator if such a value requires changes.
	A red asterisk indicates that this field is required to save the record. You typically will see these for date entry or other critically important fields.
	If you see the “+ Add Row” button, you can click it to add additional rows and supporting documentation slots to an entry.
	Question mark icons allow more information to be provided on certain fields. Hover over the question mark or click on it and it will provide additional information.
	1. Always include at least one date. 2. If the entries are multi-day, include start and end dates. 3. If the entry is one-day and there are start and end date fields, complete the end date. 4. If the activity is ongoing, complete only the start date. 5. Make sure you update last year’s ongoing activities to include an end date if they are finished.