Summary
The purpose of this Job Aid is to guide users through the process of Creating a Journal Entry.
Please note the following:
- This report is used to show how to Create a Journal Entry.
Sign in to DASH and click on Journals.
Steps to Follow:
- Log in to DASH: https://dash.tennessee.edu/home
- Navigate to General Accounting in the header row.
You may need to use the arrow to scroll to the right depending on your selections. Select the Journal tile.
- Navigate to the Task Panel (Sheet of Paper), then click the Create Journals link. *Note - for first time login choose correct Data Access Set (UT System and Campus).
- Once navigated to the Journal Batch region. Key an entry into the following fields:
- Journal Batch
- Description
- Accounting Period
- Add an attachment by clicking on the + icon for the Attachments field.Attachment required for audit purposes.
- Once clicking on the + icon, click Choose File. Then, select File and click Open. Click OK to close window.
- Once navigated to the Journal Header region. Key an entry into the following fields:
- Journal
- Description
- Ledger (this is a drop down selection)
- Accounting Date (navigate this field by using the calendar symbol)
- Category
- Navigate to the Journal lines region for entry.
- Enter the Account if known, otherwise click on the magnifying glass next to the field. (column may need adjustment to see this).
- Enter either a Debit or Credit amount. If there are both Debit/Credit details, you will need to enter them as separate lines. Also, you may enter the Journal line description in the Description field.
- Repeat for each row until the journal entry is complete and balanced. If additional rows are needed, click on the + icon to the right of the Format field.
- Once information is entered, click on the Save button to save the information.
Click on the Post button to post and send it into workflow, click OK on the confirmation pop up window. Then hit the Home icon to go back to main page.
- This completes the Journal Entry Job Aid.