Approval Workflow for Hiring, Appointment Changes, and Faculty/Staff Appointment Letters

Purpose

This form should be completed by a department head, director, business manager or designee in one of two situations: (1) when ready to hire a faculty or staff member after a candidate has been identified, or (2) when an existing faculty member's appointment is changing including: title changes, administrative assignments, 9-to-12/12-to-9 conversions, visiting-to-non-tenure conversions, or the end of an administrative role.
This workflow will provide HR with all required approvals to produce and send appointment letters to staff. This workflow will produce an appointment letter for new faculty hires as well as for changes to existing faculty appointments. 

Overview

Flowchart titled 'Faculty Appointment Letter Approval' showing a two-stage process. Stage one, left to right: Requester – Department Head submits, Dean approves hiring details, Director of Budget confirms funding available, Provost approves, and Faculty Records drafts the appointment letter. The flow then wraps to a second row for the review stage: Requester – Department Head reviews the letter, Dean reviews, Vice Provost reviews, Provost finalizes the appointment letter, Faculty Records sends the letter to HR and the college, ending with HR & Colleges.

Flowchart titled 'Staff Appointment Letter Approval' showing five sequential steps: Requester – Department Head (submits), Dean (approves hiring details), Director of Budget (confirms funding available), Provost (approves), and HR (prepares letter)."