25Live is the centralized scheduling and management system for events and campus spaces at the University of Tennessee at Chattanooga. It allows events to be requested, reviewed, scheduled, and tracked within university-managed locations such as classrooms, meeting rooms, and event venues. By using a single central platform, UTC can better coordinate among academic units, administrative offices, and event stakeholders, while providing greater visibility into space availability and usage across campus.
Accessing 25Live
When you access 25Live at https://25live.collegenet.com/utc, you will:
- Be prompted to sign in via CAS using your NetID, password, and two-factor authentication.
- Be directed to the dashboard (by default) or the last page you visited in a prior session (for example, Search or Availability).
Note: If you are unable to access the system or believe your access is limited, you may need to request additional permissions through an IT support ticket.
Terminology
- Event: Any scheduled activity, including meetings, classes, and campus or student events (small, medium, and large).
- Location/Space: Any campus room or facility that can be scheduled for an event.
- Resource: An individual asset, technology, service, or other item available within a location or space.
- Organization: A department, unit, or other preconfigured group within the UTC community.
- Requestor: The host of an event or a representative from the host’s organization.
- Scheduler: The individual entering an event into 25Live.
- Starred items: Events, locations, resources, searches, and other items saved as favorites by selecting the star icon (★).
Event Workflow
- Scheduler requests the event
The scheduler or requestor submits an Event Form using one of the following methods:
- Select the Event Form button in the top toolbar and complete the form.
- From the dashboard, find a location when the date is known.
- From the dashboard, find a day and time when the location is known.
- Search for a location, check availability, and start a request.
See the Creating an Event Request in 25Live article for additional details.
- Approver reviews the event
The approver receives a notification of the event request and reviews the details.
- Approver assigns or rejects the request
The approver accesses the associated tasks to either:
- Assign (approve) the requested locations and resources.
- Reject the requested locations and resources.
Dashboard
