Syncing your departmental shared document library to your computer

To sync your departmental document library to your computer, follow the instructions below according to the environment you use for file storage and management.  

Microsoft Teams   

1. Open your Microsoft Teams App and log in with your University email address and password  

2. Click Teams on the left navigation menu and select the team for which you want to sync the documents 

3. Navigate to a channel   

4. Go to the Files on the top navigation menu and select Sync. DO NOT SELECT THE ADD SHORTCUT TO ONEDRIVE BUTTON.

5. If you have no accounts signed in to OneDrive, OneDrive Setup may open. If you already have set up OneDrive you don’t have to do anything. If not, you will be prompted to sign in. Enter your University email address and password and select Sign in. Click Next a few times, and then click Later. Finally, click Open OneDrive folder.  

6. Once you’re synced, your files will appear in your File Explorer in the OneDrive folder (Windows) or under your Finder under OneDrive (macOS).  

Outlook (for Microsoft O365 Groups) 

1. In Outlook, you’ll find your Microsoft O365 group in the left navigation pane under the Groups drop down. Select your group 

2. Click on Files in the top menu 

3. Your group’s SharePoint page will open on a web-browser. Go to the Documents on the left navigation menu and select Sync. DO NOT SELECT THE ADD SHORTCUT TO ONEDRIVE BUTTON. 

4. If you have no accounts signed in to OneDrive, OneDrive Setup may open. If you already have set up OneDrive you don’t have to do anything. If not, you will be prompted to sign in. Enter your University email address and password and select Sign in. Click Next a few times, and then click Later. Finally, click Open OneDrive folder.  

5. Once you’re synced, your files will appear in your File Explorer in the OneDrive folder (Windows) or under in your Finder under OneDrive (macOS). 

OneDrive (for Microsoft O365 Groups) 

1. Open your preferred web browser to https://outlook.office.com and sign in with your University email address and password  

2. Select the app launcher icon and then select OneDrive  

3. In your OneDrive open the group for which you want to sync the documents 

4. Click Sync on the top navigation menu. DO NOT SELECT THE ADD SHORTCUT TO ONEDRIVE BUTTON.

5. If you have no accounts signed in to OneDrive, OneDrive Setup may open. If you already have set up OneDrive you don’t have to do anything. If not, you will be prompted to sign in. Enter your University email address and password and select Sign in. Click Next a few times, and then click Later. Finally, click Open OneDrive folder.  

6. Once you’re synced, your files will appear in your File Explorer in the OneDrive folder (Windows) or under your Finder under OneDrive (macOS).  

SharePoint  

1. Open your preferred web browser to https://outlook.office.com and sign in with your University email address and password  

2. Select the app launcher icon and then select SharePoint 

3. In your Group Site open the library for which you want to sync the documents 

4. Go to the Documents on the left navigation menu and select Sync. DO NOT SELECT THE ADD SHORTCUT TO ONEDRIVE BUTTON. 

5. If you have no accounts signed in to OneDrive, OneDrive Setup may open. If you already have set up OneDrive you don’t have to do anything. If not, you will be prompted to sign in. Enter your University email address and password and select Sign in. Click Next a few times, and then click Later. Finally, click Open OneDrive folder.  

6. Once you’re synced, your files will appear in your File Explorer in the OneDrive folder (Windows) or under your Finder under OneDrive (macOS).