Transferring Google Content via Google Takeout

There are two options for moving your Google content:

Option 1: Transfer files and email to a personal Google Email account:

** Note that only some content can be moved using Option 1.**

  1. Log into https://takeout.google.com/transfer with your UTCID@mocs.utc.edu email address, then if prompted enter your UTCID and UTC password.
  2. Enter a destination Google account.
  3. Verify the account by entering the code sent to the destination email.
  4. Select the data you wish to copy and click Transfer.

Process Details:

  • The copy process usually takes a few hours, but can take up to a week depending on the amount of content.
  • Copied files may appear in batches in the destination Google account during the copy process.
  • When the process is complete, you will receive a confirmation email to your personal Gmail account.
  • Viewing Copied Files
    • Gmail: Copied Gmail content will appear with a label containing your MocsMail account name and the date you started the copy process.
    • Drive: Copied content will be in a folder labeled with your MocsMail account name and the date you started the copy process.
  • What is different about copied files:
    • You automatically become the owner of all copied files on My Drive. The owners of the original files will remain as-is at UTC.
    • Copied files are not shared with others even if the original files are.
    • Comments are copied, but revision history is not.

Option 2:  Download a copy of all your content:

  1. Log into https://takeout.google.com with your UTCID@mocs.utc.edu email address, then if prompted enter your UTC ID and UTC password 

  2. Select what types of data you wish to keep and have exported. Drive, Mail, and Photos are the common types.

  3. Choose your Destination for where the files will be exported to 

  • “Send download link via email” sends the files as compressed folders 

  • “Add to Drive” sends the files to a different, non-UTC Google Drive (please note, free Gmail accounts are only allocated 15GB of space) 

  • “Add to Dropbox” sends the files to a Dropbox account (you will need to log in with your Dropbox credentials to connect to the right account) 

  • “Add to OneDrive” sends the files to a Microsoft account’s OneDrive (you will need to log in with your non-UTC Microsoft account credentials to connect to the right account) 

  • “Add to Box” sends the files to a Box account (you will need to log in with your Box credentials to connect to the right account) 

  1. Select your Frequency (we recommend only exporting once) 

  1. Select your File Type 

  • .zip files can be opened on nearly any computer 

  • .tgz files are generally used for UNIX and Linux operating systems 

  1. Select your File Size 

  • This is the maximum size for each “chunk” of data, if the overall data amount is larger than the selected file size then the exporter will split it up into multiple exports of the same size 

  1. Export your files 

  • If you linked accounts to a different service (such as Dropbox or OneDrive) you will be prompted to sign into that account 

  • The export will begin as soon as you finish signing into the separate account 

  • The export can take a long time, up to a few days depending on the size of your data 

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Details

Article ID: 154285
Created
Thu 3/9/23 9:37 PM
Modified
Mon 11/13/23 12:05 PM

Related Services / Offerings (1)

Request assistance with reducing storage used by your Google (MocsMail) Account or discuss options for moving files to another location.