How do I manage shared files in Microsoft Teams?

Tags Teams sync

If your department or team uses Microsoft Teams as their online storage solution, read below to learn how to access and use your shared files library within the Microsoft Teams desktop app (Microsoft and Mac) and mobile app (Android and iOS). You can also sync your cloud to your computer, click here to learn how. 

Files Library 

Each channel has a Files tab at the top, where you can share files with your team. A channel is a specific conversation thread you set up in Teams. By default, there’s always a “General” channel which can’t be deleted. File folders are related to your Teams channels.   

Upload a file 

  1. Select a Team.

  1. Select the Channel where you want to add the file.

  2. Select the Files tab on the top navigation bar.

  3. Select Upload

  4. Select the file you want to upload.

  5. Select Open

Note: Your file will be added to the Channel’s Files tab but will not appear as a post. 

Create a file 

  1. Select the Files tab using the steps in the previous section.

  2. Select New and choose the type of document you want.

  3. Type the name you want for the document and select Create. Your new file will open and you can start working on it within the application. 

Note: All changes are automatically saved and shared across all devices and team members. 

Create a folder 

  1. Select the Files tab using the steps in the previous section.

  2. Select New > Folder.

  3. Type a name for your folder and select Create

  4. Add files into the folder by dragging them or selecting Upload


Article ID: 138266
Tue 6/7/22 11:30 AM
Wed 6/8/22 3:18 PM